Immediate Opening for a Part-time Administrative Assistant
Two (2) 8-Hour Shifts, 8 am – 4 pm
Summary of Duties
Part-time position, responsible and clerical, and administrative work in assisting the senior staff discharge the functions of the office; office work is related to the administrative functions of the District; accounts receivables, data entry, filing, organizing, and public relations skills. Must be proficient with MS Office.
Works under general direction of the Executive Director. Performs a variety of responsible, comprehensive functions of an administrative, clerical nature, requiring the exercise of judgment and initiative. Exercises considerable courtesy in responding to inquiries from the residents and those engaged in business with the District.
Operates computers and standard office equipment, including computer, telephone, facsimile machine, and copy machine; may operate two-way radio dispatch unit.
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Assists in the efficient operation of the office through the performance of various administrative and clerical functions.
Assist with water service billing; processes bills and charges payable by the department; maintains required records and documentation; may assist in the preparation and submission of the expense and payroll warrants; may assist in accounts receivables for quarterly billing.
Schedules and bills final water reads; updates billing database, meter billing software, files, etc. Maintains District records, databases, and related information as required.
Provides daily assistance to residents and contractors on District related matters; receives, documents, distributes and responds to service requests and service problems; receives, and refers complaints; responds to inquiries for information; maintains cooperative public relations.
Recommended Minimum Qualifications
High School diploma or equivalent; Associate degree in a related field of endeavor preferred.
Over three years of experience in administrative and clerical work; municipal experience preferred.
Additional years of relevant education may be substituted for the experience requirement on a year for year basis.
Valid Massachusetts Driver’s License
Minimal physical effort generally required. Ability to operate a keyboard at efficient speed and sit at a computer for long periods of time. Specific vision requirements include close vision and the ability to adjust focus. Ability to talk, hear, walk, stand, and sit.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
You must agree to our employment terms and conditions when submitting an application for this position.